THE DUPAGE LIBRARY SYSTEM
MEETING OF THE BOARD
March 18, 2004
The regular meeting of the DLS Board held at the DuPage Library System Center, 127 South First Street, Geneva, Illinois was called to order at 7:03 p.m. Pres. Plourde asked the Secretary to call the roll with the following board members present to establish a quorum: Stephen Fulton, Karen Hannah, Robert Kepka, Hallé Mikyska, Pattie Piotrowski (arrived at 7:40), Jackie Plourde, Carolyn Roys, Marguerite L.Treest, and Joyce Whitehead.
DLS staff members attending were: Shirley May Byrnes, Claudia Sheets, Pamela
Kramer, Jane Plass, Denise Zielinski, and Mary Jean McCleary. Also attending was
Neil Kelley, DLS Illinois State Library Consultant. There was one guest in
attendance, Mesfin Tefera, Aurora Public Library Trustee.
| THE AGENDA BE APPROVED with additions. | Agenda approved with additions. |
Motion carried unanimously.
Pres. Plourde amended the minutes to state that Dir. Wagner was at the February meeting. Dir. Hannah moved and Treas. Treest seconded that:
| THE FEBRUARY 19, 2004 MINUTES BE APPROVED AS AMENDED. |
February minutes approved as amended. |
Motion carried. Vice Pres. Kepka abstained.
Treas. Treest moved that:
| THE PAYMENT OF THE MARCH 2004 BILLS IN THE AMOUNT OF $150,900.52 BE APPROVED. |
Payment of March bills approved. |
OCLC Pricing: The March 18 OCLC pricing meeting held at DLS was very well attended and informative. First Search will remain free to all full member system users. There are copies of the PowerPoint presentation available to anyone interested in obtaining one.
SP&D: Exec. Dir. Byrnes and Pres. Plourde attended the Illinois State Library (ISL) System Presidents & Directors meeting on March 17 in Springfield. They heard from the Illinois Attorney General’s office about the free CD distribution to libraries, had a brief presentation from Anne Craig on OCLC pricing, and heard from the Illinois State Chamber of Commerce about the impact new fees and closing of tax loopholes have had on business in the current budget year. They received information on the recent revisions to the Illinois Ethics Act and heard about library education today from the deans of the library schools at Dominican University and UIUC.
State budget: Greg McCormick, Deputy Director of Finance at ISL, reported that there has been a problem with getting funds in the Live and Learn account. It has caused delays in both system and public library grant payments. HB 7257, the budget bill, has been introduced. Funds for library systems are at $18.9, the same as FY04, which is a 12% reduction from FY03.
Economic Interest Statement: The DLS Board members should all have received an Economic Interest Statement from Kane County. These must be completed, signed, and returned by May 5.
Campaign for Reader Privacy: In the handouts was a copy of
ILA update #4 with a petition regarding the impact of the USA PATRIOT Act. If
your library wishes to participate in this campaign, you may collect signatures
and return petitions to DLS. The petitions will be presented to Congress on
National Library Legislative
Day on May 4.
Virtual March on Washington: Friends of Libraries U.S.A. (FOLUSA) has developed a Virtual March on Washington. The flyer was in the handouts. It urges those who cannot attend National Legislative Day in person to email, call or fax your elected officials to talk about concerns regarding library issues.
Illinois Library Legislation Day: DLS has 17 library staff and trustees registered for Illinois Advocacy Day on April 21. We’re pleased to have such a large group. The committee planning the April 20 evening program will be meeting on March 24 to finalize details of the program.
LACONI Dinner: There was a flyer in the handouts on the Library Administrators Conference of Northern Illinois (LACONI) annual dinner to be held April 30. If you’d like to attend, please give your completed registration to Mary Jean.
Sites for Board Meetings: We will be meeting in Wood Dale on April 16. St. Charles has offered to host the May 20 meeting. The June meeting has been moved back to DLS.
Operations Committee: DLS health insurance comes up for renewal May 1. The Operations Committee should meet before the April board meeting to discuss options.
Imagination Library: The March 9 press conference announced previously was canceled.
LibraryU<Reloaded>: Pamela Kramer will be developing a module on weeding for school libraries as part of collections management.
Staff News: Melissa Moyer started on February 23 as the
Resource Sharing Assistant. We are delighted to have her on our staff. Jaime
Ramirez is expected to be discharged from his Army Reserve unit by the end of
March and return to work at Voices of Vision.
Chairman Kepka moved that:
| THE COMMITTEE RECOMMENDATIONS BE APPROVED. |
Committee recommendations approved. |
Motion carried unanimously.
Vice Pres. Kepka moved and Dir. Roys seconded that:
| MESFIN TEFERA, TRUSTEE OF THE AURORA PUBLIC LIBRARY, BE APPOINTED TO THE VACANT POSITION ON THE BOARD. |
Mesfin Tefera appointed to the vacant board position |
Motion carried unanimously.
Dir. Tefera joined the rest of the Board at the table. Pres. Plourde welcomed him and thanked him for agreeing to serve.
Future network upgrades
Plass recommended two major network upgrades. There was a memo regarding
them in the handouts. The most urgent involves dealing with spam and virus
filtering at the server level. She has met with a consultant who provided
several options, and she will be making a decision soon on what’s best
for our system. The estimate for the initial cost is $13,000 or less, plus
the annual maintenance and software updates which should not exceed $3,100.
Consulting time for installation may also be needed. The second upgrade
recommended is the installation of a Cisco network intrusion detection
system. This would give an early warning in helping identify and react to
threats and malicious activity that may be occurring on the network. There is
money in the budget for these upgrades because the costs of current upgrades
were less than anticipated.
Dir Roys moved and Sec. Whitehead moved that:
| WE PURCHASE SPAM VIRUS FILTERING AND NETWORK INTRUSION DETECTION SYSTEM. |
Purchase filtering and detection system upgrades. |
Motion carried unanimously.
Ethics Resolution
Exec. Dir. Byrnes reported that the Illinois Attorney General’s office
has just posted a Model Ethics Ordinance and a Guide to Implementation of the
Model Ethics Ordinance. A copy of each was in the handouts. A resolution
needs to be passed at the April Board meeting since the deadline is May 19.
Vice Pres. Kepka questioned whether the DLS Board might be included under the
umbrella of the ISL Ethics Resolution. He also wondered whether there is
enough time to discuss and solve all related issues by the May 19
deadline.
Library Advocacy
Dir. Mikyska requested DLS business cards be issued to the Board members.
These could be presented to legislators and others during Advocacy events.
She also requested that DLS put on their web site an advocacy page with links
to the various components of Illinois Legislative Advocacy Day. Finding
one’s way around the related sites is now quite time-consuming, and
having a place for “one-stop shopping” would be more efficient
and create more interest in the advocacy events. She also noted that Illinois
Legislative Advocacy Day might run more smoothly in the future if there was
one entity in charge rather than having different organizations handle
various parts of the day.
___________________________________
Joyce Whitehead, Secretary
______Minutes approved as read
______Minutes approved as amended
___________________________________
Jackie Plourde, President